Box is a highly Secure Cloud Storage Platform that is widely utilized for storing various data files. This robust platform not only allows users to store their files safely but also facilitates the easy sharing of these files with others, functioning in a manner similar to other well-known cloud file storage services such as Dropbox, Google Drive, and OneDrive for Business. With Box, users can enjoy a seamless experience when it comes to managing their data across different platforms, enhancing both productivity and collaboration.
Once you have successfully added and authenticated a Box connection, your forms have the capability to push output files in various formats including PDF, TXT, Word, JSON, XML, CSV, or XLSX directly to your Google Drive account. This integration streamlines the workflow and ensures that all output files are easily accessible wherever needed.
In this Article
Adding a Box Form Connector
Form Connectors are essential tools that can be added to push data to other systems within the Form Connector’s area of any Data Entry Form. To begin, navigate through the side menu by selecting Design Tools > Forms, and then hover over the Connect option associated with your desired form.
Alternatively, you can achieve this while viewing the Forms settings or designer.
Once you are on the Form Connectors page:
- Click the Add Connector button located at the top right corner, which will display a list of available connectors.
- From this list, select the Box option.
Configuring the Box Connector
Upon adding a connect, you will need to fill in the required properties and then save your changes to ensure the configuration is successful.
Send Form Answers
You have the flexibility to choose the specific format in which you want your Form entry data to be sent:
| CSV: | Sends a JSON-formatted file to your Google Drive location. |
| Excel: | Sends a Microsoft Excel attachment, which is generated using an Excel XLSX template you upload. |
| JSON: | It sends a PDF file attachment as part of the email, generated using either a generic PDF output or the Word/Excel template provided. |
| PDF: | Sends a PDF file attachment on the email, generated using either a generic PDF output or the Word/Excel template provided. |
| Text File: | Sends a Form’s data as a Text File attachment to the email. |
| Word: | Sends a Microsoft Word attachment, which is generated using a Word DOCX template you upload. |
| XML: | Sends an XML formatted file to your Box storage location. |
File Name
This option allows you to specify the name of the media files that will be uploaded.
Disable Random Code
By choosing to disable this option, you eliminate the default system behavior of appending a 6-character random code to the generated file name.
For instance, rather than generating a file named FileName-abc123.pdf, the file will simply be saved as FileName.pdf.
Folder Path
Optionally, you can enter a specific folder path for the exported file to be placed in. Ensure that the path is formatted correctly as follows:
FolderName/AnotherFolder/FileGoesInThisOne
Anonymize Personal Data
If this feature is enabled, data from fields that are marked as Personal Data will be transformed into a non-human-readable format to enhance privacy.
Only Perform This Action When (Add Run Condition)
You can add a formula that calculates whether or not this Connector should be executed upon the submission of a form entry.
Utilize the hammer icon to launch the Formula Builder, where you can construct a formula that results in a true or false evaluation.