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Viewing Form Entries in a Table

The Data area contains all data collected from app users filling out Form entries in the field. From this page you can export the data to CSV format for use in spreadsheet programs like Microsoft Excel, export Form entries to PDF and print entries out. You can also delete form entries from here.

Our system stores all your Data securely and uses geo-replicated backups to ensure that data is kept safe. Coupled with the unlimited storage allowances you receive, the Data area is always available and safely backed up.

The Data Table Page

To enter the Data table page, click on Data Entries in the left-hand navigation menu and then click Table View. In the next page, first specify a Form screen and then a specific version of that Form. The page will refresh to display the Form entries for the chosen parameters.

Data is returned in a tabular form, with each available question shown as a column. You can sort these data results and also filter using the Search box.

Depending on the question type of the underlying Form, you will see different values in the columns:

  • Location answers will show a “View Map” hyperlink that pops up a map display of the location and its GPS coordinates.
  • Repeating Group questions will have a “View Group” link that pops up a window containing the repeated answers.
  • Media answers will show a “View Image/Video” or “Hear Audio” link that will open the captured media in a new pop up window.
  • Multiple choice answers will be separated by the pipe “|” character.

If you want to view the Data results plotted on a map, use the “view map” option available in the options bar. 

To download the results, select the rows you wish to download using the checkboxes found to the left of each row and then click the "Download Data" button in the options bar. This will bring up a list of download format options from which you can choose.

For a printable or PDF version of an individual Form entry, roll over the results rows and click either the “print view”  or "export pdf" options shown.

To delete one or multiple form entries, click the checkbox next to the entry, click the "MANAGE DATA" button in the upper-right corner and click the "TRASH" button within the "Move Selected Data Entries to Trash" section of the modal.

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