Managing Users

TABLE OF CONTENTS

After creating a new User, you will enter the Edit User page. You can also enter this page for existing Users by rolling over the rows in the User list page and clicking the “edit user” option. Looking around the Edit screen, on the left you will see the same fields from the Add New screen. These fields work the same way as in the new User screen.

In the top-right of the page you will also see a Send Invite and a Delete button. The Send Invite button lets you resend the invitation email to the user’s email address. The Delete button lets you delete the user, which will also remove their access to content on the mobile app.

Once an User logs in for the first time, their status changes to Active, and the Delete button is joined by a Deactivate button. Clicking the Deactivate button will change the User’s status to Inactive. This status means that all Screens, Docs and Tasks will be removed from the User’s installations of the mobile app. Inactive Users can be reactivated using the Reactivate button (which only shows when an User has an Inactive status).

Devices

On the right you will see status information and a list of the devices used by the User to log into the app. The OS and App details in the Devices section should be accurate based on the information seen when the user last logged into the app. If, however, this information is inaccurate, the user should sign out of the app and then sign in again. If the information is still inaccurate after this step, the row can be deleted via the "x" at the far-right of the row. Then once the user signs back in, the information should appear accurately.

Basic Details

Here the user's User Type, Email address and name fields can be edited. The email address is the email address with which the user will log into the app.

Select the "User Can Access Website" option if you want the user to have access to the web portal. Leave this unchecked if the user is only intended to use the mobile app. If "User Can Access Website" is selected, specify what permissions he/she may have and grant access to the areas he/she is allowed to access.

Access Permissions

  • Enterprise Admin
    • Top-level account administrator
    • Access to platform setup, billing and environment areas
    • Can manage environments (if using Enterprise Toolkit) and view passwords in Connections page
  • Administrator
    • Organization administrator
    • Can add, edit & delete content in an organization account
    • Access to organization setup areas such as users and groups
    • No access to platform setup, billing or environment areas
  • Read/Write User
    • User with editing capabilities
    • Can add/edit/delete content in the platform
    • Can view, import & export data in relevant areas
    • No access to organization or platform setup areas
  • Read-Only User
    • Limited user with read-only access
    • View-only access to content in the platform
    • Limited ability to export data from the platform
    • No access to organization or platform setup areas

Regional Settings & Advanced Options


Here you can select the user's country, time zone, External ID and Metadata. 

Assigned Folders

Here you can assign folder permissions to the user. You can read more about folders in these articles.

Group Memberships

Here you can assign group memberships to the user. You can read more about user groups in this article.

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